BioPorto A/S (“BioPorto”) has established a whistleblower scheme covering BioPorto A/S and its subsidiaries.
The purpose of this whistleblower scheme is to enable former and current employees, and candidates for employment who belongs to one of the following groups of persons in BioPorto; workers, self-employed persons, shareholders and persons in managerial bodies, volunteers, paid or unpaid trainees, freelance workers, contractors, subcontractors and suppliers and their employees (“Whistleblowers”) to report concerns and reasonable suspicions about actual or potential breaches, which occurred or are very likely to occur in BioPorto, and about attempts to conceal such breaches.
Whistleblowers are encouraged to report such suspicions and concerns as soon as possible in the knowledge that they are able to do so without fear of intimidation, harassment, retaliation, reprisals, discrimination, or adverse employment consequences because of such report.
This policy covers reports on concerns on the following areas:
- money laundering, financing of terrorism or other violations of the Danish Act on Money Laundering;
- bribery or corruption;
- fraud (e.g. financial fraud, document fraud or embezzlement);
- sexual harassment, unwelcome sexual attention, severe bullying, discrimination, physical violence or threats;
- serious breaches of occupational safety standards;
- significant infringements of environmental regulations and pollution of the environment;
- breach of antitrust regulations (e.g. price fixing);
- protection of privacy and personal data, and security of network and information systems; or
- other irregularities of a general or operational nature, including any breaches of law falling within article 2 of Directive (EU) 2019/1937 (Whistleblower directive).
Other matters, including HR matters, minor breaches of BioPorto’s internal guidelines, complaints about other employees’ behavior or incompetencies, including information on less serious personnel-related conflicts in the workplace and cooperation difficulties are not covered by this whistleblower scheme. These types of matters must be raised in a dialogue with an immediate superior or the HR responsible in BioPorto.
3. Reporting Procedure
Whistleblowers can report suspicions and concerns through to email@example.com.
After a notification is received, the Company’s General Counsel will be notified of the reported concern. The identity of the Whistleblower will be kept strictly confidential and will not be disclosed to any other person. In case the concern relates to the General Counsel, the report can be made to the chief financial officer who shall in such case carry out the tasks prescribed to the General Counsel in section 4 below.
BioPorto encourages whistleblowers to report their suspicions internally in cases where the suspicion effectively can be dealt with internally, and there is no risk of retaliation.
Whistleblowers can also report concerns and reasonable suspicions about actual or potential breaches to external reporting channels. The Danish Data Protection Agency provides such external channel.
4. Roles and Responsibilities
The chief financial officer (the “CFO”) of BioPorto is overall responsible for an established, transparent, sustainable and functional whistleblower scheme.
The General Counsel is the primary responsible for the management of the whistleblower scheme and administration of received concerns and is responsible for deciding whether investigations of whistleblower reports shall be conducted, and, in the affirmative, whether the investigation shall be conducted internally and/or with external assistance.
The General Counsel is also responsible for:
- proper management of the whistleblower scheme;
- maintaining a whistleblower procedure describing the process for handling whistleblower reports, including internal investigations of whistleblower reports;
- maintaining an overview of received whistleblower reports; and
- reporting the outcome of whistleblower reports to the board of directors of BioPorto.
5. Process for Investigation
When receiving notice, the General Counsel shall evaluate the concern and – if the concern is found to be real (“bona fide”) and within the scope of the whistleblower policy – initiate an investigation of the concern.
The General Counsel will prepare a written report outlining the results of the investigation and the measures taken. The report will be forwarded to the Board of Directors of BioPorto on an anonymous basis.
If possible and appropriate, the General Counsel shall inform the Whistleblower of the process for further investigation. As soon as reasonably possible, the person(s) reported shall be notified of the main object of the reported concern to allow that person to present objections.
When an investigation is finalized, all involved parties will receive notice of conclusion, if possible due to anonymity.
6. No Retaliation
When reporting concerns under the Whistleblower Scheme, the Whistleblower is protected from any kind of retaliation or discriminatory or disciplinary action as a result thereof, including discharge, demotion, suspension, threats or any other kind of harassment. Any such retaliation against the Whistleblower is considered a serious breach of BioPorto’s whistleblower policy.
However, false or misleading information must not be knowingly submitted through the whistleblower scheme. If a Whistleblower intentionally makes a false report, this will result in employment law consequences and potentially other legal actions.
7. Deletion of Whistleblower Reports
Subject to other requirements under local law, the collected information will be deleted:
- immediately if the report is beyond the scope of the Whistleblowing Policy or should prove unfounded or if no internal action is made in relation to the concern;
- right after the closing of the case by the authorities if a report is filed with the police or other relevant authorities;
- months after the investigation has been completed if no further action is taken; or
- at the latest 5 years after the time of the employee’s departure if disciplinary sanctions are made towards the reported employee on the basis of the collected information, or other reasons for it being factual and necessary to continue storing the information. The collected information will be stored in the personnel folder in question.
8. Implementation of Whistleblower Policy
The Whistleblower Policy has been adopted by BioPorto’s Board of Directors. The Whistleblower Policy is to become effective on 29 March 2023.
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